Archives: Case Studies

The client is one of the leading manufacturers of a well integrated range of consumer products in UAE. Their business segments are Impulse Foods, Agri Business, Oils & Fats, Packaging, Sales and Distribution.

Business Requirement

1. The employee strength in the organization is large and they will be working in various departments. Thus the allocation of the shift becomes complicated to the HR department which has to be simplified.

2. As there are lots of departments in the organization, the process of shift allocation and confirmation by HR will be a hectic one. Instead they asked for a provision where respective department will allocate the shifts and HR person can provide approval.

3. As there are lots of departments in the organization, the process of shift allocation and confirmation by HR will be a hectic one. Instead they asked for a provision where respective department will allocate the shifts in export document and HR person can provide approval by importing the same data.

4. Managing the employee time and attendance through Manual Time Entry screen should be easy when the device gets faulty. Updating / recording of employee IN and Out Time need to be simple.

5. Need new report to view the employee’s punch which is matched by the system slots like Shift In, Shift Out, Break etc.

6. Grace time for Shift In and Shift out will be revised very often, so a provision is required to do it easily.

Solution Offered

1. Shift allocation CSV import feature has been provided in the shift allocation module to make shift allocation easy.

2. Provision for exporting the shift allocation has been given.

3. Provision for Shift modification in the excel view has been done in the shift allocation modification screen so that it will be very easy and simple.

4. Manual Time entry CSV import feature has been provided in the Manual Entry screen to update bulk employee manual IN and Out time entry in one shot if the device gets faulty

5. New report has been designed and provided which will automatically match the various punches made by the employees with the predefined company system.

6. Feature to modify the Shift Grace times for both Shift In / Shift Out flexibly was added.

Benefits

The client is an established industrial investment group based on UAE, who have implemented some of the most successful projects in UAE region in fields as diverse as medical devices, tissue paper production, weaving, technology transfer and business consulting.

Business Requirement

As employees can work in flexible timings, the client wanted a provision to include or neglect the extra hours worked before shift or after shift for overtime calculations.

Exception hours have to be calculated for flexible timing employees and report has to be generated.

User defined remarks for specific customized punches like smoke out, personal out has to be provided so that the details of the employee punches can be displayed under the corresponding remarks in the report.

Solution Offered

Provision to disable or enable before shift or after shift working hours of flexible timing employees has been provided. As the employees have flexible timing options, they may come before shift time or work even after shift time but if the organization feels the worked hours is not productive then the Overtime Time worked hours can be skipped from the salary calculation.

All the exception reports have been loaded in the configuration screen, depending on the selection it will be calculated and displayed in the respective reports.

Separate table has been provided to furnish the required User defined remarks for some customized punches and depending on the employee punch ID received by the system the respective remarks will be automatically updated in the respective employee’s report.

Benefits

The client owns and manages the operation and aerospace operational activities of Airports located in Dubai, UAE.

Business Requirement

Client needed Time & Attendance solution with customization filter in reports for Employee type and Employee category. They also wanted to implement the time attendance system to enhance airport staff management and prevent the access of unauthorized persons.

Technologies Used

ASP.NET, C#, Crystal Reports and SQL Server

Solution Offered

TimeCheck’s Time & Attendance solution has been provided to the client with the following features.

• TimeCheck Organization Management feature to define organization level hierarchy like Company, Region, Branch, and Department. In addition to that user can group multiple companies and manage their organization level hierarchy in a user-friendly manner
• TimeCheck’s Shift Management feature helps in allocating shifts, temporary shifts and implementing shift exchange between any two employees in a much simpler way
• For complex Shift Management in an organization, user can use Shift Pattern and Shift Roster features to assign shifts for a huge employee base with just a single click
• In all the standard reports other than mustor roll / organization setting, Employee type and Category filter has been provided to retrieve the record easily and effectively
• Standard reports for Time & Attendance such as Online Leave Application & Approval, Online Permission Application & Approval
• Year Closure features to carry forward the leave balances to next year
• Audit Trial Handling & Manual Time Entry options

Benefits

The client is one of the India’s state government organization Motor vehicle department which provides the service around 75 locations in all over the state.

Business Requirement

1.Employee ID Card requestion and approval need to be handled systematically in the application.

2.For Endorsing ID card request digital signature is required

3.Separate tour and training activities of the employees need to be tracked in a separate module

4.Separate Mail triggering functionality is required which should carry the formatted template for leave / permissions / Id card requests separately

5.Separate User profile tracker need to be implemented

Technologies Used

ASP.Net, C#, SQL server & Crystal reports

Solution Offered

• Provision to all the employees for requesting their ID card through the application has been done in a simplified manner. Also requistion will get posted to the appropriate authorities by the application
• Separate module for ID card approval has been provided and while authority approves any request then automatically his/her digital signature will be placed in the ID card
• Separate modules has been provided in the application for handling the Employees training visits and outside tours with requests and approval functions
• Provision for the admin user to create the Email template and to do the Email configuration has been provided
• Separate user profile module has been provided for the admin user alone to know the user profiles who are all currently logged in

Benefits

The client is the Postal Department in Qatar providing tremendous services to the general public.

Business Requirement

Client requires Time & Attendance solution with Standard features of TimeCheck product in Arabic language.

Technologies Used

ASP.NET, C#, Crystal Reports and SQL Server

Solution Offered

• As per the demand the Time & Attendance solution provided by changing the whole application in the Arabic language
• By implementing the Multilingual feature the client can operate the TimeCheck application in both the languages with English and also in Arabic
• All the Labels, Messages, Settings and Configurations has been given in client′s own preferred Arabic language
• Shift IN / Shift OUT and number of break timings can be defined
• For complex Shift Management, client can use Shift Pattern and Shift Roster features to assign shifts for huge employee base with just a single click
• Standard reports of Time & Attendance such as Online Leave Application & Approval, Online Permission Application & Approval, etc.
• Year Closure features to carry forward the leave balances to next year
• Holiday Management feature provides flexibility to define Global Holidays common to all and Restricted Holidays can be configured towards the organization hierarchy level like Branch-wise / Region-wise
• Audit Trial Handling and Manual Time Entry options

Benefits

The client is one among the few pioneers in the world to produce 100 % stainless steel submersible pumps in wide range. Their production capacity is over 750,000 pumps & motors per annum today. With advanced technology and safety standards as its hallmarks the organization is rubbing its shoulder with the best brands in the world. Accredited with ISO 9001 certification, the products manufactured here holds many accolades for performance excellence.

Business Requirement

Client required a complete Time & Attendance solutions with below specific features.

• Time & Attendance solution to its corporate office and its branches which are located in seven different locations
• Biometric devices installed at Corporate and all seven branches need to be connected with centralized database server to process all branch employees’ data at corporate offices
• TimeCheck application & Biometric application has to be installed at centralized locations. Users from all branches should access the application using their login privileges
• Admin / Authorized users must be given privilege to access all branch data from anywhere in the branch network
• Data input / output need to be handled in each branch location and it should be monitored by the IT team in corporate office
• All data to be integrated with custom ERP database for payroll preparation, application support for all branches need to be handled in centralized location

Technologies Used

ASP.Net, C#, Crystal Reports and SQL server

Solution Offered

• TimeCheck′s Organization Management feature is used to define organization level hierarchy like Company, Region, Branch and Department
• User can also group multiple companies and manage their organization level hierarchy in a user-friendly manner
• TimeCheck′s Shift Management feature helps in allocating shifts, temporary shifts and implementing shift exchange between any two employees in a much simpler way
• For complex Shift Management user can make use of Pattern and Shift Roaster features to assign shifts for huge employee base with just a single click
• The Feature of year closure has been provided to carry forward the leave balances to the next year
• Integration of data with custom ERP database for payroll preparation has been provided in the application

Benefits

The client is located in Sharjah and operating with 14 branches throughout the UAE. The Bank offer its clients tailor-made financial services in both corporate and retail banking and has mainly established itself as a leading solutions provider for a growing commercial and industrial base across the seven emirates.

Business Requirement

Client needed Time & Attendance solution with the following features.

• Need to handle the attendance for various employees and staff of different grade levels
• In Discrepancy Management, it is required to add punch types
• Other Swipes report which holds Official IN / OUT, Lunch IN / Lunch OUT, likewise other than standard IN / OUT
• Standard features of TimeCheck product such as Online Leave Management, Online Permission Management, Approval Process, Shift Handling and Standard Reports of Time & Attendance with Biometric devices integration

Technologies Used

ASP.NET, C#, Crystal Reports and SQL Server

Solution Offered

TimeCheck′s Time & Attendance solution has been provided to the client with the following features.

• Given all the punch types on Discrepancy module, so if staff is missing to punch either IN / OUT then the appropriate discrepancy can be raised
• By implementing Other Swipes report the user can take all the employees Other Swipes report for the required duration which is outstanding from normal IN / OUT
• Integration of Biometric device with TimeCheck Application
• Organization Management feature to define organization level hierarchy like Bank, Region, Branch, and Department. In each level users will be segregated and controlled by User Group
• Standard reports of Time & Attendance such as Online Leave Application & Approval, Online Permission Application & Approval, etc.
• Year Closure features to carry forward the leave balances to next year
• Audit Trial Handling and Manual Time Entry options

Benefits

The client is a UAE based business house engaged in the manufacturing and marketing of well-integrated range of consumer products. The organization focuses on the following business segments including Fast Moving Consumer Goods (FMCG), Commodities, Oils and Fats, Frozen Foods, and Institutional Services. In addition, they also manufacture related derivatives and intermediates associated with these business segments.

Business Requirement

Client wants to manage multiple company′s time and attendance data in a single application. They also want to export the Leave & OT data to Payroll and other third party applications along with automated process of transferring files to the configured FTP server. Besides, the client also wanted the standard features of TimeCheck product such as Shift Management, Overtime Management, Leaves & Permissions Management, Workflow Management and Manual Entry.

Technologies Used

ASP.NET, C#, Crystal Reports and SQL Server

Solution Offered

TimeCheck′s Time & Attendance solution has been provided to the client with the following features.

• Organization Management feature to define organization level hierarchy like Company, Region, Branch, and Department
• User can also group multiple companies and manage their organization level hierarchy in a user-friendly manner
• Each company users will be segregated and controlled by User Group module
• Export Data option for Leave and OT data has been provided. Using this feature user can export the required data in the defined formats like CSV, XLS, XML, etc.
• With FTP Upload feature user can configure their own FTP server location and all the exported data will be automatically sent to the External server to the mapped FTP server
• TimeCheck′s Shift Management feature helps in allocating shifts, temporary shifts and implementing shift exchange between any two employees in a much simpler way
• For complex Shift Management in an organization, user can use Shift Pattern and Shift Roster features to assign shifts for huge employee base with just a single click
• TimeCheck′s Overtime Management feature helps the authorized user to define and configure overtime settings like minimum & maximum overtime hours
• Calculation factor for Weekly Off Overtime Hours and Holiday Overtime Hours effortlessly
• TimeCheck allows to map the leave policy details and Leave reporting hierarchy with the employee in a much easier way
• An easy import option for importing employee′s data profile into the application without the need for tedious manual data entry
• Extensive list of reports with various filtering options including Monitoring Reports like late reports, attendance reports and exception reports such as early exit, late exit report for better insights and in-depth analysis

Benefits

The client is the leading logistics service provider engaged in offering customers a truly personal service and flexible supply chain solutions tailored to meet their individual business needs.

Business Requirement

Client requires an comprehensive Time & Attendance solution with following features.

• To handle employee attendance on a web based application
• Various shifts of the employees need to be managed successfully
• Leave management of employees should be taken care by the application, with appropriate reporting
• Other than Holiday, the application has to handle leaves for any other special occasions

Technologies Used

ASP.NET, C#, Crystal Reports and SQL Server

Solution Offered

Time & Attendance solution from TimeCheck comprised of the following features.

• Standard application of TimeCheck with manual time entry module helped client to get report on every employee IN / OUT timing details
• Leave Policy allocation module to create different leave policies for different grade level of employees
• Shift Management feature with Shift Roaster feature to manage the shifts of the employees and also to help the client in Temporary Shift Allocation, Mutual Shift Exchange option for a huge employee base with just a single click
• All the standard reports are provided with Employee type and Category filter option to retrieve the record effectively
• Database integration based on the device data type
• Master handling option for processing real-time data from terminals across the organization including company, region, branch and department, employee and designation
• Leave & Permission Management feature allows authorized personnel to View, Forward, Approve or Reject the application entries
• Year Closure feature to carry forward the leave balances to next year

Benefits

The client is a quality conscious, research driven, reliable source of active pharmaceutical ingredients. Operating from India for over two decades, the client is the preferred source for the Pharmaceutical Industry across the globe, with strengths in Research based Chemistry and Manufacturing.

Business Requirement

• Need to handle time & attendance data of employees and staff at different grade levels
• Application need to be integrated with biometric devices
• Multiple shift handling and pattern allocation
• Online leave, permission application & approval system
• Standard reports of Time & Attendance for better insights and in-depth analysis

Technologies Used

ASP.Net, C#, Crystal Reports and SQL server

Solution Offered

• TimeCheck’s Organization Management feature to define organization level hierarchy like Company, Region, Branch, Department.
• User can also group multiple companies and manage their organization level hierarchy in a user-friendly manner
• Shift Management feature for allocating shifts, temporary shifts and implementing shift exchange between any two employees in a much simpler way
• For complex Shift Management user can use Shift Pattern and Shift Roaster features which enables user to assign shifts for huge employee base with just a single click
• TimeCheck allows to map the leave policy details and leave reporting hierarchy with a employee in a much easier way.
• An easy import option in the application enables user to import employees’ profile data into the application without the need for tedious manual data entry
• The feature of year closure has been provided to carry forward the leave balances to the next year

Benefits