The Client belongs to a service sector. They appoint employees in various sectors, across various locations of the city.
Business Requirement
Client appoints his employees in various sectors like Hotels, Banks, Malls, Hospitals spread across various locations of the city. All they wanted is an attendance tracking system that enables them to monitor the attendance of each individual irrespective of their location.
Solution Offered
Main challenge we happened to face here is, the work locations were unable to install a dedicated bio metric attendance tracker device as the employee strength was minimal & lack of internet connections from the organization where the resources are employed. In future, new employee enrollment may also happen and so the solution should cover all these demands.
The solution timecheck provided is Integration of timecheck software with a portable bio metric terminal which carries the unit with battery power backup and network connecting utilities.
The initial employee enrolling process is done in the organisation and in the workplace. Later the organization staff can carry the portable bio metric device to the respective location (Banks, Malls, Hospitals) and collect their employees attendance for the day in real time.
The data collected is stored within the device temporarily and later it will be moved to the server for record.
Benefits
- Easy to manage the remote employees’ attendance
- More Cost effective method for attendance monitoring
- Ability to synchronize employee punching data (Offline and Online)
- Feasible to collect the reports of employee attendance
- Seamlessly collect attendance data & process efficiently
Client belongs to digital advertising agency. They design & deliver enduring solutions for their clients and help them to capture market’s attention, by communicating in new ways.
Business Requirement
Client requirement was to create category wise work hours for staffs / workers, declare the working hours for a week individually for each category, allocate multiple shift for an employee in a single day and to get a track report of the same. They specifically want the application to immediately record employee punches. In addition to the above, they preferred to have a provision to modify /approve the employee overtime worked hours by evaluating their overtime outputs.
Solution Offered
We provided TimeCheck, Time & Attendance Tracking Software Application with Dashboard feature. The dashboard in the landing page of the application will display employee data like Present / Absent / Leave / On Duty etc.
By selecting the required shift user can get the data of Shift wise Shift In employee count and exact employee name can be known using the separate link provided. With the help of Cumulative work week hrs report client can easily find whether each employee has adhered to his / her respective weekly work hours.
In the application we have given separate provisions for each employee category to configure the week start day and total hours to be worked. Customized requirement like assign multiple shifts (Early morning, Night shift) for employees of security category is also done.
Benefits
- Easy to check employee who are all shift in
- Seamlessly view Shift in employees report in the dashboard.
- Get individual employee work week hrs adherence data
- Easily manage Overtime paid & Multiple shift working employees
- Track exact work hrs of the employee
Client belongs to a construction company which has the greatest challenge of tracking the employee timings and their various shifts as they work around the clock
Business Requirement
Client requirement was to get data of employees who are shift In, details on employee’s week work hours adherence, provision to allocate multiple shift for an employee in a single day (especially for Securities in their work place)
Solution Offered
We provided Timecheck, Time & Attendance Tracking Software Application with Dashboard feature. The dashboard given in the landing page of the application will display employee data like Present / Absent / Leave / On Duty etc. By selecting the required shift user can get the Data of Shift wise Shift In employee count. Exact employee name can be known using the separate link provided.
In the application separate provisions has been given to configure the week start day and total hours to be worked for each employee category. By making use of the Cumulative work week hrs report client can easily retrieve the data and find whether each employee has adhered their respective weekly work hours for whole month. Specifically, we have customized the application for the security category of employee, here client can assign multiple shifts (Early morning, Night shift) for a day to specific security.
Benefits
- Easy to check for the details of employee who are all IN for the specific shifts
- Shift in employee reports can be viewed seamlessly at the dashboard.
- Cumulative reports provide individual employee work week hrs adherence data
- Manage Overtime paid employees and Multiple shift working employees separately
- Customization enables tracking the exact work hrs of the employee in the job locations/sights
Client belongs to a non-profit volunteer organization that is supported by millions of volunteers across countries.
Business Requirement
Client needed an Accurate Time Tracking System with option to update employee overtime worked hours to actual approved overtime hours. For certain employees the work hours logged in their Timecard have to be taken and for rest as usual First In and Last Out data has to be calculated. They also asked for a different break option between the shift closing and overtime starting for each department separately.
Solution Offered
We customized the existing overtime approval screen of TimeCheck Software and redefined it to view the actual overtime worked hours and based on employee productivity the user can edit and approve the overtime hours of that day. By making use of the new field break user can define the required break hours between shift closing time and overtime start time.
For Fieldwork employee category alone we have changed the hours worked calculation, will consider the In and Out punches from Manual Time Entry module. Now user can collect the punch timings from all swipes report and worked hour’s calculation from manual time entry report.
Benefits
- Edit employees overtime hours
- Declare and manage different break hours
- Calculate accurate work hours of field employees
- Saves time by reducing manual work
- Comprehensive reports for decision making
Client is a largest producer of superior quality special elastic textiles for medical use. They flexibly adopt for market requirements and stand for competence and quality without compromise!
Business Requirement
Client was in need of Employee Time & Attendance Tracking Application with a module to get the details of employee who are not coming in their respective allotted shift, option to view data on employee’s total break hours and lunch hours separately. They preferred to have mail triggering feature for viewing Late / Leave / Absent data, but with a link that open only after verification of the authentication process.
Solution Offered
Our Time and Attendance Tracking Software developer team has customized the proven TimeCheck application with the specified modules. It has features that track the details of the employees who are all not coming under the allotted shift.
The report module has the feature to take shift-wise employee deviation from allotted shift time along with the other relevant details like the actual shift for which the employee came and worked. We also enabled the employee’s daily Late / Leave / Absent details to be pushed automatically to the configured mail id.
To restrict the access of unauthorized user, we have also protected it with user authentication facility in the application to view the details.
The attendance report separately displayed the employee break hours instead of doing direct calculation for worked hours alone.
Benefits
- Easily identify employee shift deviations
- Pattern / Trend analysis of employee that are irregular to shift
- Mandatory Authentication to view employees time & attendance records
- Increase productivity
- Intelligent reports
Client belongs to a university that aims to nurture excellence in education and thus foster quality human resource and promote productive research which will benefit the community and wider humanity.
Business Requirement
In the institution the leave policy is such that flexibility in working hours and work timings is applicable for few & the same is not applicable for certain others they asked us to create same shift timings for these two types of staff categories.
In addition to the above criteria, the option of automatic absent marking should be implemented for both kinds of employees.
Care to be taken that absent marking should not happen for flexible work timing staffs doing early exit only after achieving his minimum day hours.
Solution Offered
The TimeCheck software is developed in a very modular fashion keeping in mind the dynamic nature of requirements from various industry verticals. The application was provided with the ability to configure the employee’s eligibility to carrying the flexibility in working hours and work timings.
For staffs with flexi work timing we configured the minimum work hour’s provision in shift master for half day & full day present.
The application is designed to track & account the staff’s total late hrs & early exists, when crosses the set limit of 3 hrs a month the application will start deducting the half day CL for further late comings.
For staffs with flexi work hours accumulation of late mins will be added to the 3 hours account and their early exit will check for minimum hrs met criteria for full day present and if not reached will consider it as absent.
This allowed the institution to utilize the shift management to meet their dynamic needs and let to automation and time saving.
Benefits
- Allows managing staffs that uses the same shift but functions to calculate differently
- Easy management of attendance data for various shifts and scenarios
- Late deduction based on the business rules
- Automation including various business scenarios
- Comprehensive Shift management
Client is an internet space provider offering top level domain registration service & maintaining directories for aviation businesses & services.
Business Requirement
Client was in need of a reliable leave management system to manage their employee annual leave accruals, and absence efficiently.
- In their existing leave management system they were willing to have a provision to carry over their previous year leaves accruals to current year
- As per employee leave policy employees’ must be able to take carry over previous year leave and apply for 10 days leave alone from the previous fiscal year without any constrain.
- They also wished to have special carry over annual leave request which will cover the no of days other than allowed carry over leave limit of 10 days.
- The constraints mentioned were
- Care to be taken that previous year’s annual leave carryover days privilege and benefits to be taken forward previous year to the current year but in no case to next subsequent fiscal year
- Sanctioning authority must have additional option to discard and move a certain no of leave days which is requested under special carry over by the employee to Encasement days
- For sick leaves employee must have provision to upload the medical certificate
Solution offered
Our Timecheck Software professionals derived custom employee annual leave management software as per their leave policy.
- After year closure being done employees remaining not taken annual leave will be automatically transferred to the next year but will not get added to the current fiscal year leave instead maintained separately.
- The application developed was quite different from the regular leave application request, here employee can raise the single annual leave request with mulitple splitup like
- Requesting days from current year quota
- Requesting days from carry over annual leave
- Requesting days from carry over annual leave with special request & Encasement request
- For each employee The system built will automatically validate if allowed limit of previous year carry over annual leave got completed only the special request application slot gets enabled
- Sanctioning authority will have a provision to reduce the number of days requested under special category and post it under encasement
- Addition provision given in the application is uploading of PDF format files are made mandatory for sick leaves taken by employees.
Benefits
- The application automated employees carry over annual leave with defined leave policy
- Special single annual leave request application is customized as per organization rules
- Sanction authority has option to reject some days and move those under the employees Encasement directly
- By default system will cut down annual leave carryover from previous year to next year
- Now for all sick leaves applied medical certificate submission has been made mandatory
Client is an industrial projects company endeavoring to lead in industrial innovation and emerge as a key player at UAE.
Business Requirement
Client requirement was to custom configure overtime tracking feature in their existing time attendance system. They preferred to set specific time hours as the minimum requirement for employee overtime calculation and to consider all before or after regular shift work time that meet the defined time hours as employee’s overtime contribution.
In addition to the above they desired to have a central place for tracking all required details (various scenarios involved in employee time tracking).
Apart from this they need separate colours to highlight / easily identify certainly areas which seem to deviate from the defined time attendance policy.
Solution Offered
The team at TimeCheck worked on the customization requirements of client and redefined the functionality for overtime calculation as per the client‘s revised attendance policy along with future modification possibility. It helped the company to set the minimum hours for overtime benefit, track overtime hours for both before and after regular shifts separately. Further, their general Time Attendance tracking system is centralized and designed in a user-friendly manner to analyze Employees late coming , early exit, leaves , missed punch on particular working day / weekly off working /Holiday working are all highlighted in different colours.
- Enabled Tracking employee coming late to office /leaving the office before shift ends
- Separately highlighted out time of employee leaving the organization earlier
- System automatically reduces the defined launch hrs for any missed lunch punch
- Excess work hrs are tracked separately under Separate Excess / Discrepancy hours
Benefits
- Employee overtime benefits has been redefined as per the revised policy
- General attendance report with all observations that helps user to track trends
- Get details on various policy deviated cases at one shot with various highlights
- Centralized Time attendance tracking system enables client to have control over all regions
Client is a public limited company, having two power plants in operation. Client requirement was to enhance their Time and Attendance software solution with custom features.
Business Requirement
Client’s primary need was to track employees shift time only from his actual shift time even if he is early to the work.
Employee late hours after shift time commencement should be calculated in late hours, as well the shift time will start from his shift in time.
They also asked for enhancing the overtime calculation module, to be made to calculate employee working separately for Weekly off days and Holidays.
In addition to the above specified needs they also preferred to have a Muster Roll report that has provision of selecting any 30 days.
Solution Offered
Our team of professional studied the requirement and came-up with enhancement features to be done in the Time & Attendance system.
- Provision has been given in the employee shift module to calculate employee shift hours from the actual shift time even if they are early to allocated shift
- For certain employees the automatic provision was set to consider the early entry before shift hours as worked hours
- As stated in their requirements we have given provision in the shift time settings module for the users to automatically configure OverTime on Holidays and OverTime on Weekly off separately
- In Muster roll report user is enabled with date picker, so as per the date range selected by the user the report will be dynamically loaded for any 30 days respectively.
Benefits
- Dynamic calculation of worked hours will be done for the respective employees automatically
- Easy to manage the employees early working hours
- Overtime on Holidays and Weekly offs will be recognized separately
- Muster roll summary report for any combination of 30days without any restriction
The client is one of the leading manufacturers of precision instruments like scales and analytical instruments for professional use.
Business Requirement:
Client preferred to procure Employee Time and Attendance Software which can be integrated with their existing biometric device where shift time data alone can be captured. They wished to automate time tracking & get insight reports for analysis. Below specified features are requested for with approval workflow & email triggering option for reporting & sanctioning levels.
- Online leave & permission request features
- Flexible shift Time In and Time Out calculation
- Compoff configuration / approval reports
- Onduty apply /approval reports
Solution:
Our team at TimeCheck Software came-up with a software application that is developed to satisfy’s all client needs. Now with Timecheck software being integrated with the device the client can collect real-time data from various terminals across the organisation.
- Organisation employees can apply for leaves prior and get status (Pending, Forwarded, Approved, and Rejected) e-mail from each authority at every stage, get their leave permission reports for any specific period on his own
- Respective reporting & sanctioning authorities will get e-mail, they can forward / reject or approve. This status mail will be triggered to all stake holders specified in the leave permission work flow chart.
- Authorised person will have privilege to set different leave policy for different grade of employees. Further manage employees
- Comp-off leaves by configuring the minimum employee work hours, expiry / validity days to avail half day & full day compensation.
- On duty request by viewing the request & approving / rejecting it
Now with TimeCheck, Employee time & attendance tracking software at their facility they are able to get any particular report at any time effortlessly.
Benefits
- Successful Integration of software application with third party device
- Automated leave & permission workflow reduced the manual work
- Comprehensive list of reports for decision making
- Avoids human errors in manual calculation
- Saves time by reducing manual work
