Client is into providing training for advanced printing, Animation & Multimedia, Office Automation etc. With centers all over major towns in Kerala.
Business Requirement
Client was in need of an automated Web based attendance tracking software that would cover their organization Policy in Specific. They preferred to get the attendance monitoring software as customized for OT hours & permission calculation as per defined rules.
Solution Provided
The Solution we offered is customization of our software to fit their organization Norms. As per requirement we customized the Time & attendance Management system.
OT calculation
Now the employee who is willing to do OT can inform his superior authority & he will raise a request for the employee. This application is enabled to process the request only if the employee has completed his day duty hrs.
Permission Allotment
Further, the permission module has been customized as every 4 months once system need to accumulate the total permission hours taken by the employee, in that 4 hours will be deducted after the deduction still if there is any more hrs. exists then for each 1 hr half day CL will be deducted from employee Quota.
Benefits
- Assigning of employee overtime was quite easy
- Handling of various discrepancies in Overtime is easy now
- Time got saved as the superior authority doesn’t need to cross check completion of employee’s day duty hours
- Permission management is made efficient, additional Permission hours taken will get accumulated automatically and CL deduction will happen.
Client is into production of papers for over four decades. With extensive range of products, they meet the ever growing demands of the printing world.
Business Requirement
Time and Attendance application software with specialized feature to trigger mail with labor photo to HR / Supervisor / Department Manager after 20 mins of Shift Start time. They need provision to transfer the worker from one contractor to another contractor, though they are inside the same industry they will work for various contractors within various duration’s.
Solution Provided
- We specifically designed the software with exclusive report template for reporting the shift in details of their contract labors which carries the following details like Image of the labor / labor Code / Department they need to work for the day / Day Reported Time / Late Mins if any.
- We included New contractor module which provides the facility to update the Contractor details along with the provision to map the contract labors respectively to the Contractor code.
Labor Transfer module is developed in the time and attendance tracking software application to transfer the labors from one contractor to another contractor based on their requests. Client can do this change in the middle of any day whereas previously it can be done only on month start.
Benefits
- Shift drill process is getting happened effectively
- Proxy labor Shift In is getting avoided completely
- Easy to handle the labor requests regarding the contractor change
- Feasibility to change in any day start / mid, as per convenience
Client is from Oman, belongs to healthcare sector. The hospital is designed to meet demands of the sultanate.
Business Requirement
The client requirement was to customize the time & attendance tracking software application to avoid payroll discrepancies & last minute workload beforehand. It must facilitate client to segregate employee wise attendance data on day to day basis, receive notifications of approval pending status and employee compensation quota generation based on employee request.
Solution Provided
Timecheck software application was customized as per clients need, a new e-mail triggering template was created for every employee. This template will provide details of employee Shift-In and shift-Out punch timings of previous day. If any employee has missed either shift in or shift out means, the trigger mail will direct him to raise the manual time entry immediately.
E- mail Trigger Option
On receiving a manual entry, the application will trigger a mail to the respective approval authority, he will be having a direct link to the approval screen for the same request. On receiving approval, mail will trigger to employee.
Notification to approval authority
Newly included Notification module notifies the approval authority about individual employees leave, Permission & On duty approval pending status. In fact, all the approval authorities will be getting notifications in the top right corner of the application & this will facilitate them to do it then & there without delays.
Quota for Comp-off days generation
The application is upgraded with a module where employee need to raise a request for Holiday and weekly off Worked days to get a compensation quota.
Benefits
- Any discrepancy found in attendance gets fixed by next day
- Auto E-mail triggering option helps Employees /approval authorities
- Approval authority is aware about all their notifications always when they Login
- Compensation Application Module to generate a Compensation quota
Client belongs to a government which play a key role in conserving natural resources for future generation
Business Requirement
They were in need of custom solution to effectively handle their employee Time & Attendance. In specific, they asked for
- Early & late hrs calculation exception provision for all employees in particular on Saturdays & Mondays.
- Attendance discrepancy approval need to be got approved systematically from their respective department authority with appropriate reason.
- Encasement leaves available should not be utilized in full and always 15 days need to be maintained as the minimum balance.
- Half Pay Medical Leave no’s availed by employee should be doubled automatically and calculated.
Solution Provided
We incorporated the specific rule of permitting 1.5 hrs late on Monday Shift in and 1.5 hrs Early Exit on Saturday Shift out for the employees and as by week they need to meet the work hrs.
Discrepancy module is developed with predefined reasons, individual can raise discrepancy request by selecting the appropriate reason, attendance punch missed by employee for a particular day will automatically get segregated under 3 types (Under Late / Early / Missing) and on approval by authorities it will be updated.
Every year each employee will get few days under encasement leave, system will allow them to utilize it twice in a year and at the same time a minimum of 15 days need to be left in their leave quota.
We incorporated their rule in leave module function and if 1 Half Pay Leave is applied under general category then 1 single day and if applied under medical 2 days will be reduced from the HPL Quota.
Benefits
- By bringing this rule they can save time & no need to validate late entry and early exit reports specifically for these 2days.
- Data accuracy was achieved as old procedure & wrong benefits utilization of employees has been reduced.
- Earlier approval authority will check the value restrictions manually and then approve but now no need to do any manual validations.
- This dynamic approach in leave management has simplified leave quota management for all employees
The client belongs to Healthcare Sector and their requirement was to maintain an effective Time and Attendance tracking system that facilitates them to make real-time adjustments and produce instant tracking and analytical reports.
Business Requirement
Having various kinds of staffs in the Hospital, allocation of shift for each of them seems difficult and they need a Time & Management System in place to automate shift allocation for all the staff under each department, provision to categorize overtime / shift paid, map the approval authority by restricting level wise and grade base.
Solution Provided
Timecheck software was provided with special shift allocation screen which will display the shift in time along with the detail of shift that system suggests as drop downs. For staffs extending another shift we gave OT screen with a check box provision where department heads can conclude whether it as an overtime or as a shift paid, based on sanctions the data will be updated as single pay or double pay. Further admin can map/ assign the sanction authority for each employee without any Level wise or Grade base hassle.
Benefits
- Administrator / department head can easily review the shift that system prefers and allocate week wise.
- Automatically the additional hour’s approval for the employees is getting listed date wise with two selection option (OT / Shift)
- Easy to allocate any employees from any level and grade to the approval authorities
Client owns a paper mill and he has recently worked on expansion cum modernization, upgrading some of the existing facilities to improve its operating efficiency.
Business Requirement
Client’s business requirement was to automate Time & Attendance of employees. They need to streamline it as per their organization policy & keep track of individual’s staff employee’s / industry workers work hrs, exception hrs, overtime & much more in the dashboard.
Solution Provided
We provided custom TimeCheck attendance tracker application with some custom updates where authorized user can allocate shift for the staff employees whole month, but for works in the industry the shift will not be allocated before and it will automatically record the nearest shifts based on the workers in-time on daily basis. Workers can view their attendance report in my calendar feature, cumulative work hrs, exception hrs, overtime hrs, break hrs etc in detail by logging in to their individual id from the common machine.
Benefits
- Nearest matching shift report enabled for each day
- My calendar Dashboard view of attendance reports
- Verify Discrepancies if any & get corrected then & there
- Easily review the overtime entry & approval to separately
Client is a high Tensile Fasteners Manufacturer striving to serve the needs of various industries in and around Coimbatore.
Business Requirement
The client’s need is to effectively manage Time and Attendance of employees from their mobile at any convenience. Primarily he wants a graphical report to view the Absentees, Late Entry, Early Exit, no: of employees present for the day. In addition to the above they also want their employees to view the attendance related data in detail by logging in to his account from a common machine installed at the production section.
Solution Provided
We at ANGLER did SMS integration with our standard Timecheck software application. It enabled the client to get notifications on Employee Late, Less Hrs worked, On-duty movement, Early exist etc as a report at his finger tip. My calendar feature has been designed for the client where employee’s attendance for all days will be viewed in a single stretch without logging into the system and generating as a report. New graphical report has been designed for core reports like Absent, Late Entry, Early Exit & Punctuality.
Benefits
- Dependency for getting the employee late, less hours worked, On-duty movement from department heads /admin got removed.
- SMS notification will be sent to the appropriate management employees
- Each employee is able to view their current month calendar for all the worked hrs and exception hours’ details
- Saved time required to analyze the Absent, Late entry, Early Exit and Punctuality counts
Client belongs to Real-estate segment. Being one of the largest builder they have built healthy relationship with clients by accelerating the construction time, reducing the project cost, minimizing wastage & also by considering the green building design principles in all their ventures.
Business Requirement
Client has some 60 no’s of site executives, who won’t come for any regular shift and they will work on flexi timings, by any time between 7 AM to 10 PM. Client needs a system in place to track attendance for the following scenarios and generate a New Report for Site Executives where it should bring Emp Id, Emp Name, Reporting In Time, Reporting Out Time, Pay Attendance.
Attendance type 1:
Site executives will come to office do the punch for the day and go out then return back to office and do out punch.
Attendance type 2:
Site executives will call and inform to the office when they are IN for field work and when they are OUT from field work.
Solution Provided
As per client requirement, TimeCheck software was provided with a separate configuration to specify these particular site executives in employee master. We also gave provision to update that month’s business days as per their business rules, based on the update the site executive’s attendance will be handled. We also looked that this reflection doesn’t affect the other regular staffs and workers of the Organization. New report for Site executives was provided as per requirement.
Normal day Attendance
If an employee works for minimum 4 hrs then first session can be marked as present, 8 hrs then the attendance will be marked as present for the first & second session. If an employee is working for even 3.55 hrs the day attendance need to be marked as absent, for instance if they even work for 7.55 hrs the day attendance need to be marked First session as Present and Second session need to be marked as Absent.
Business day Attendance
For some special days marked in a month if employee meets 2 hrs then First session attendance need to be marked as Present and If employee meets 4 hours means then whole day attendance both First and second session need to be marked as Present.
If employee is working for 4 hrs then first session and second session can be marked as Present if even employee is working for even 3.55 hrs the day attendance need to be marked First session as Present and Second session need to be marked as Absent.
Benefits
- Automated managing the site executive attendance
- No need to do the separate Shift allocation for all this site executive
- Application will automatically record the attendance for normal & for month business days
- Total days to be paid can be taken as a separate report for site Executives
Client own a foundry which produces specialized casting materials for automobiles. It serves clients all over the world with leading edge technology.
Business Requirement
They preferred to automate their employee attendance as if other corporate companies do. Presently they have many Contract employees & they doesn’t stick to any specific attendance discipline & they need to automate & track their working hours to accurately calculate their Payroll. Challenge they faced is that, contract labours used to shift in anytime of the day, work for few hours then take some hours break & then come back to work and so they weren’t able to track their time accurately with spreadsheets.
Solution Provided
Our team analyzed their industry challenge & provided timecheck software with auto shift allocation for the contract labours. Here the authorized person can allocate the Labours into Flexible shift mode where the employee can do multiple Shift In and multiple Shift Out for a day. Automated Web based time and attendance management software system installed will automatically take the shift in time by sensing the nearest shift time (I hr) among the allowed 4 shifts (5Am, 7Am, 9Am,11AM) that varied by 2 hr each, if his shift time difference is varying above 1 hr then it will consider the next shift as his shift by default. Besides this feature, they could also track individual employees total work hrs across a day they can maintain their attendance accurately for payroll calculation.
Benefits
- Automatically senses the nearest Flexi shift
- Tracks Attendance report of all contract labours
- Employees multiple shift in and out time are logged routinely
- Overtime hours assumption got reduced & payments reduced
- Employee meeting work hrs are getting paid appropriately
Client belongs to a leading IT company, offering offshore outsourcing services that helps clients to redefine their business activities and increase process efficiency.
Business Requirement
Solution required by the client is provision for comp-off leave, bonus hour’s entry & medical leave management. They preferred to have these in two different ways and it should map based on approval authorities’ decision.
Solution Provided
We provided Timecheck Application with an option to enable the comp-off leave management within one year or across years’ option to map the validity dates respectively & calculate accordingly. Besides we also gave a special provision for medical leave category, being a mandatory option user has to attach the report for sanctioning authority.
Further to the above facility, the sanction authority can further view the reports & based on the eligibility criteria he can repost the sanctioned days which may differ from that of applied. Apart from the above solutions we also gave bonus hours’ entry provision under worked hours of the day, where any department head’s can pick any of their team member & provide him incentive bonus hours even without punch records based on performance days and compensation leave can be availed against the same.
Benefits
- Easy to handle the Compensation Leave as per organization policy
- Submit medical records for sanction authority reference
- Repost the sanctioned no of days for Medical reasons
- Manage month-wise Incentive bonus hours’ allocation
- Authorized user can easily manage employee leave approvals
