A best construction company in UAE region, that has earned reputation for its personalized approach. They consistently meet customer needs & expectations.
Business Requirement
They had their workers staying in a common location, Ana they were in need of our TimeCheck software’s attendance tracking solution to assist their admin efficiently manage each of the workforce attendance across multiple work location.
Solution Provided
Our solution was customized with location module & transport module, wherein admin user can configure all construction sites location, vehicle details and route. Now the workforce in certain sites can log their attendance seamlessly from their respective site, few others sites where no hardware device terminals present, client can capture employee shift-in, shift-out while they enter / get down of the bus from the appropriate work location. For such remote location without biometric terminal, we suggested client to go with handy mobile supported biometric device which can be made use of to collect the employee fingerprint attendance and sent to the timecheck application for attendance report generation.
Benefits
- Remote employee Attendance tacking enabled from construction sites at any location
- Now admin can effectively allocate the location to work / bus to take for work location
- Easily update both details of company vehicle and other external lease vehicle they have taken up
- For working sites without biometric facility, punches through portable device connected to mobile app is enabled
- Geo-location based attendance can be captured for workers when they enter / exit bus
Client belongs to an oldest group diversified into a variety of industries and markets across the globe. They seek opportunities to expand into new markets (Middle East).
Business Requirement
Client is into FMCG industry & they had over 60% of employee strength in field work and so they were in need of accurate time & attendance tracking application with provision to allocate multiple geo location to the employees for a day.
Solution Provided
We customized & provided Timecheck Software Application with one geo attendance module, where the module will be carrying the various attendance punches like Shift In, Shift Out, Lunch Out, Lunch In, etc. Now Employees can access the module from their mobile app and give his geo attendance appropriately like Shift In / Lunch Out.
In specific to client’s requirement our team came up with shift allocation like feature where the head of the department can allocate minimum single or multiple geo locations for the field marketing and sales executives.
Now with this the executives will come to know the details of clients they want to visit for the day and they can able to mark the geo attendance from the allocated location.
Benefits
- Easy to manage the field marketing & sales executive’s attendance
- Managers can allocate the clients with geo locations to the employees
- Employees can view the allocated locations for day to day work without coming to office
- Monitor field staff accurately without depending on manual records
Client is an UAE based conglomerate with four core verticals & significant international presence in 20 countries.
Business Requirement
Client requirement was to get a customized provision for overtime calculation in our Timecheck software. Industry employees shift scheduling, Holiday/weekly off work hrs calculation & overtime allocation challenges to be met, must efficiently & accurately help manage their cost Vs production timeline.
Solution provided
Timecheck Software team came up with a solution to manage these complexities. Industry employees will shift in & shift out as per their shift schedule. At times, to meet short production deadlines team may need to do overtime & for them this need to be calculated not just by tracking last shift out & subtracting the first shift in time.
As employees will go out on shift out time and will take a break of around 1 or 2 hrs then again they will continue the work, we asked them to keep break out & break in punch after shift hrs. To handle this scenarios, we created a separate parameter, where in we defined the standard break hours between the shift end and the Overtime start in the shift master module.
Further for any category employee doing overtime on Holiday/ Week off the time calculation may be double, single, or different. For handling this we provided overtime hours doubling / incrementing on Weekly off / on Holidays in the shift master itself. Now HR admin can create different shift based on employee category as well configure the overtime work on Holiday and Weekly off.
Benefits
- Easily manage employees shift hours & overtime hours separately
- Automatically derive overtime reports for calculation
- Seamlessly make shift scheduling, Overtime Assignment for different category worker / Staff
- Make accurate overtime payment calculation for worker’s, staff on Holiday & Weekly off
Client is from a government Institute that conserves the tropical plant genetic resources and develop strategies for their sustainable utilization.
Business Requirement
They were in need of Timecheck application with provision to calculate employee leaves as per their leave policy. The web application has to generate EL leaves for every 12 -16 days present, further if an employee has already taken 9CML & currently he has applied one more then the application by itself has to detect 2 Half Paid Leave & I earned leave. The leave report generated has to be customized with a logic and they need it to be generated from 16th to next month 15th.
Solution Provided
We designed the application with custom features as per client requirement, now leave deductions report will be automatically generated from mid of this month to mid of next month. The logic defined behind the leave calculation is.
- Tracking & adding the late shift in arrival minutes, early exit timing minutes, outpass time in separate columns and the total time needs to be updated in the separate column, value up to 180 minutes separately & that of 240 & above separately as respective slabs has defined salary deductions.
- Further the application will generate 1 EL automatically for every 12.16 days present, will deduct 1 EL & 2 HPL automatically if employee has already taken 9CML.
Benefits
- Maintaining and validating the various types of leave calculation manually
- By automatically deriving all the leave logics calculation HR team remains stress free
- Timely leave quota generating & leave deducting concepts makes payroll team feel relaxed
- Monitoring & total time value check of respective employees Shift in delays, Early exists, Out pass time etc saves organization cost.
UAE based International group manufacturing & marketing a well-integrated range of mass-market food products, related derivatives, intermediates and services to customers worldwide.
Business Requirement
Being an International Organization with manufacturing sites at many countries & offices worldwide, they were in need of a provision in Timecheck Attendance Management Software to track the attendance data of sales persons who will not come to office on a daily basis. In addition to attendance Punch they also required options to monitor the persons’ location while doing shift in, Lunch out, Break out, Break in, Break Out punches. For new employees their HR team will do create employee details & leave policy in the HRMS application, they want the data to be integrated & leave policy to be updated automatically in employee Master of Timecheck Software Application.
Solution Provided
We designed the new Module for Geo Mapping Attendance in the web application and placed as a separate menu. Now, sales team persons’ can access Timecheck Attendance monitoring web application in their smart phones and do appropriate attendance punch. During every punch, the latitude and longitude values of the employee’s current location will be collected and updated in the web application. The admin / approval authority users having rights to access the module can view wherein their sales team member have done the shift in and all. We also did integration with their HRMS application developed in Oracle, so it will pull & auto update employee detail & their appropriate leave policy in timecheck application.
Benefits
- Easy to track sales Employees Attendance
- Record all type of punches including Break & Lunch
- Track Actual worked hrs by detecting break & Lunch hrs
- Locate from wherein that particular type of Punch is done
- Avoid repeat works as Integration with HRMS software is done
Leading Transportation & Logistics Company providing quality services at affordable price.
Business Requirement
Their requirement was to custom design the software for their requirement. Employee Overtime allocation & Canteen Management need to be made Systematic.
Solution Provided
We customized our time & attendance tracking software with a new module named Overtime request wherein HOD can allocate Overtime for an employee by verifying his Shift. It will not allow supervisors to allocate overtime for an employee on the shift timing by raising alert messages.
Further, designed and automated Food Ordering Module wherein HOD can raise the food request for visitor. While requesting he need to feed in his access Card ID. For this, we designed a separate tracking report, to automatically fetch the order placed by employees. Based on the timing, order will be place for Breakfast / Lunch / Dinner & reflected in the report.
Benefits
- Easy to manage Employee Overtime
- Systematic approach saves time / gives clarity
- Employee Food Order Placement Report generated automatically
- Food provided details to the visitor is recorded.
Client is a reliable stainless steel manufacturing company having modernized manufacturing facilities & following latest techniques to serve the rising need of clients.
Business Requirement
As manual time keeping processes increased admin overheads, Automation of their employee Time & Attendance was their requirement. Especially they preferred to customize our standard application with few specific features to log few of the employee activities which includes consistent late coming, utilizing more break hrs, availing more permissions than the set limit. After they give warnings to those who miss above said compliance, they preferred to have a separate monitoring screen to track all these variants in a single click.
Solution Provided
Time & Attendance tracking solution from Timecheck Software streamlines their companies end-end time keeping process. Now we have provided them our Time Tracking Application with special Watcher Module, wherein Hr/ Mgmt can get time to time status update regarding the Shift time / Break time / Permission compliance of the mapped Employees.
Now, the newly created e- mail scheduler module in the web based time & attendance management system by itself will trigger the static mail template with respective details to the admin / Hr and Management if any particular employee comes late to the shift continuously for the 8th time.
Benefits
- Employees after warning notice will be under watcher
- Dashboard view of specific employee activities data
- Streamline employee compliance to Attendance timings
- HR & Management can get automated report for any deviation
Client is one of the largest integrated auto component manufacturers with large employee base across locations.
Business Requirement
Time & Attendance Management Software for automating the regularized attendance data submitted by their HR Every month. Regularization employee attendance report is one which includes all previous months CL / OH / C. Off / EL / HPL / Paternity / Maternity / Special CL / EOL, that were approved for that month payroll & those that were not done / carry forwarded for months together.
Solution Provided
We integrated Timecheck Software with their hardware device & enabled them to automate payroll processing by generating attendance reports. In specific, the regularized attendance data which they needed to automate was provided by creating a special report which tracks both, the absent marks for the employees and the non-approval requests of Leave / Late entry / On Duty etc. with status. On approval this the days will get automatically added into the next payroll as a separate value.
Benefits
- Regularizes the Attendance Data Pending Approval
- Payroll Processing automated saves HR Time
- Reduces Paper works
- Increases Employee Satisfaction
Leading auto spares manufacturer complying with customer requirements and applicable statutory/regulatory requirements.
Business Requirement
Client requirement was auto allocation of shift by department head, a special provision they would like to have in Time check Attendance tracking software. They were in need of a monthly report where they could check employees daily shift based attendance, leave & on-duty request approval availability for absentees. They will do monthly payment for the workers only based on this shift allowances report.
Solution Provided
The software application by default will check the employee shift in punch, if the punch is equal to, greater than or 15 minutes below shift start time then it will auto allocate the appropriate shift to the employee. We customized the employee shift allocation module and gave them the monthly report they asked for with details of shift attended by each employee on each date and for all other employees who haven’t attended the allocated shift the system by itself will update as Absent / Leave.
Benefits
- Automatically Allocate Appropriate Shift
- Easily Handle each day Shift Allocation
- Accurately Calculate Shift Allowances Wages
- HR can Easily Handle Monthly Payment
- Get Details of employee absent / leave info
Client is owing a leather factory, he with huge number of skilled leather artisans manufacture leather goods in good quality & in recorded times.
Business Requirement
As described above the client would like to have a reliable easy to use Time & Attendance monitoring software which has features / modules to do shift allocation & rostering of shift etc easily. Especially they need a custom feature to find the list of workers who is repeatedly deviating without coming in the allocated shift. New Provision is required for all supervisors to request for an Employee with particular designation before 2hours of Shift Start. By saying appropriate reason Staff Shortage or Heavy work load etc.,
Solution Provided
We provided timecheck Employee time & attendance tracking software with comprehensive features to keep track of massive no of employee punctuality. The web based software was upgraded to match the client / Industry need.
We especially tailor-made the software to match their exact need, HR Manager/ admin in charge can now allocate the Labour as few Normal Workers, Skilled Workers and Supervisors, all three will be shuffled properly in a required strength based on the production for each shift. We designed the reports to capture data of employees who are not reporting on time to the shift allocated as well they can also get the total no of times the deviation has happened in a month. As per the Organization Policy one time in a month was allowed & for every 3 instances 0.5 CL will be deducted from their leave Quota.
Apart from the above, we specifically designed worker requisition module where the supervisor can request for a labour with a particular designation. In this case, our employee time management software system will automatically avoid listing the names of workers who are working currently in the shift.
The solution offered took off supervisor’s pain point, if any worker asks for leave at the last minute then no worry, they can easily tackle this hectic situation by requesting any other worker who matches him with the same skill set.
Benefits
- Easily find the time patterns of employees
- Enables supervisors to get rich insights into the attendance
- Streamline productivity by re allocating equally skilled workers for any unplanned leave
- Make shift re-allocation function smooth
- Manage & overcome last minute leave planned
