Archives: Case Studies

The Client

The client is a specialist in the manufacture of Signaling Products for years and was looking for Time & Attendance software solution to be integrated with their Attendance System that would help productivity and delivery forecast. The client needed a software application that could adopt the job-card of employees to record the work hours logged on the production line.

Business Requirement

The team at Timecheck had a discussion with the client to understand their business requirements and pain points. At present they are unable to implement the shift-based attendance rules automatically. Manual efforts are spent for around 2 days with of 3 members time and attendance but still accuracy level is around 82%, it was found.

Productivity of resources is down in production, as managers get involved in confirming team attendance and OT hours every month. Manual follow-up caused mistakes in shift allocation, so they need integration of the time and attendance system with the log-in device or hardware and the job card allocated to each employee coming in for a shift. They needed flexibility in shift allocation and the job card should be helpful to improve the HOD’s production plan and Delivery Forecast. The application they needed, had to optimize the shift scheduling and ensure tracking of employee shifts and hours with the help of the job card and log-in device.

Solution Provided for Manufacturing Sector

The client needed a centralized attendance system integrated with Face-Station for log-in of employee in a shift. The exclusive platform will manage shift-based rules and check discrepancy and the headcounts raised. They required live updates and also generate quick dashboard reports. The customized application can support clear dynamic attendance policies and manage multi levels of staff categories. The application can facilitate overtime compliance and can easily manage it to avoid industry penalties. The solution for this manufacturing sector will meet their requirements.

Timecheck provides tailor-made customized solution specific tor the client’s business. This T&A application is compatible with various market devices on offer. It is a data driven approach that helps timely decision making. The shift management software can be integrated to the final monthly output to any payroll ERP system. This employee time tracking application can be integrated to the mobile app available along with the web application.

Benefits

• Attendance and payroll rules processed without manual intervention
• Overtime allocation process streamlined based on employee department
• Reduces the time HR managers spend on administrative and attendance management activities
• Integration with payroll allows to provide compensation accordingly
• Addressing wage theft / unsustainable working practices.
• Overtime cost will be avoided and it saves up to 30%
• Centralized Implementation is possible with 25,000 active employees
• Helps save time, reduce administrative work and prevents compliance risks

Client Testimonial

This face recognition based time and attendance solution helps us to automate the attendance checking process, scheduling of shifts and analyse total time spent on work per day by an employee with the job card allocated.

 

Introduction

Leading logistic company providing comprehensive freight solution understanding customer needs. They provide Road, Ocean & Air freight services with highly skilled team of experts and digital platform.

Problem Outline

Having multiple location within campus they had complexity in Attendance Management for huge resources. As they don’t have a centralized attendance management solution managing with just ZK Hardware application implementation was quite challenging. Besides, they couldn’t clearly make out the employee total worked hrs as permission / on duty are getting followed in one internal application & overtime gets tracked separately in a different application.

Solution Summary

We provided them our Timecheck web application tailor-made to meet specific business needs. This software application is compatible with various market devices (Biometric, Face device) and is able to integrate the final monthly output to any payroll ERP systems. Availability of integrated mobile app enables HR Manager to be aware of the employee count under each location in real time.

Having done with centralized attendance tracking solution, various modes in the attendance input, dynamic attendance polices along with differential shifts and Comp off policies they could now easily manage employees time and attendance of huge employee count effectively.

This all in one solution enabled them to make data driven decisions, cut down on the amount of time it takes to process payroll, and reduced errors.

Outcome / Result

• Saves Operational cost by 42%
• Ensuring 100% Customer Satisfaction level
• Overtime extra spent will be clearly Comp offed and it saves up to 27%
• Improve visibility by 35%
• Improves productivity by 26%

Client Testimonials

~Time check’s attendance management software helped our HR Manager to manage disparate team attendance, also ensure all policies and procedures are adhered to create accurate work schedules in accordance with the requirements of clients related to timely support and distribution.~

To explore our solution offerings, please provide us your contact details or fill in the enquiry form, one of our team members will be in touch with you shortly.

Introduction

Client belongs to Oil refining and petrochemical Industry that aims to optimize the relationships between the assets (raw materials, energy, equipment, products, and workers) that are basic to all manufacturing sites.

Problem Outline

Attendance Software they own doesn’t automatically calculate overtime based on the rules of the labour Law. For this to happen in an organization with more workers and more departments customization to be done to the standard Time & Attendance software product with ground rules.

Solution Summary

We designed the new configuration module as per labour law, so calculating the Overtime hours for all the employees with all the shifts from every month start was quite easy. This was automated & so no manual intervention was required.

Now admin can define Maximum Overtime Hours per month which is allowed, also they can configure the mail ids to whom it should report if any employee is crossing the Overtime hours allowed Limit.  On completion of this 5 days (40 Hrs) limit in a month duration mails will be sent to the Head of that Department stating not to sanction or not to call the employee for overtime work anymore in this month.

This solution arrests the policy breach and also controls the employee from doing / accepting overtime duty even after his limit being crossed for the month. This eliminates the unnecessary cost being spent in Paying fine to labour departments.

At the end of each salary period, overtime will be calculated as per the payroll and overtime rules defined!

Benefits

• Overtime allocation process streamlined based on employee department
• Attendance and payroll rules processed without manual intervention
• Provides admin with critical attendance data to make timely decisions
• Reduces total hours spent each month on summarizing employee attendance
• Integration with payroll allows you to provide compensation accordingly
• Addressing wage theft / unsustainable working practices.

Interested to check out the standard & custom features of Timecheck software, leave us an enquiry to know more.

Introduction

Information Technology and Services company having branches across India with 25,000 Plus employees providing advanced digital solutions to customers for an enhanced experience.

Problem Outline

Having just implemented fingerprint Biometric attendance system / device client couldn’t get the detailed report that would address the following challenges they possess.

• Employee wise clear worked hrs data for given time period
• department wise permission, on duty, overtime policies are presently available only in emails
• Separate system is available for leave management alone
• Effective shift planning for employees across multiple location

Solution Summary

Their IT head & Payroll Manager enquired us about our Product “Time check software” that functions as an all in one solution.  Their expectation was an automated Attendance Management Software that would help automate their existing manual work, centralize it for all the location and streamline it to save time. We provided them our Time & Attendance Software tailor-made to meet the specific business needs. This web app is mobile enabled and integrated with their existing hardware device (BIOMETRIC & Face Recognition) terminal and helped them reduce the complexity in huge resource management.

After installing our software, they were able to track

• Make HR Manager aware of the employee count under each location with attendance status
• Easily manage dynamic attendance policies different shifts, comp off policies that varies from department to department.
• Real time visibility & data driven approach enabled them to
• Integrate the final monthly output to any payroll ERP systems

Outcome / Result

• Implemented enabled manage 25,000 active employees with one client
• Saved them operational cost by 30%
• Improved productivity & benefits by 23%
• Improved user management & visibility by 32%

Client Testimonials

~ We are extremely pleased with every feature of the product quality, the support and cooperation with   their team is smooth, prompt and very satisfactory~.

Introduction

Freight forwarding & Logistics solution providing company that always looks forward to provide technologically advanced support system at every stage to improve their offerings.

Problem Outline

They had a problem with their current attendance tracking software application as it showed absent for employees whom work day started but shift time not started.

They were unable to plan the shift and they manually have to call staffs on any urgency rise & see to the day attendance for logged hrs. and schedule additional OT based on Eligibility.

HR team from Client’s HO received the attendance data from biometric devices placed in each unit, as some discrepancies occurred due to manual follow-up and productivity got down with the resources, production manager has to get involved with attendance confirmation for OT hrs every month.

Solution Summary

We heard their pains and suggested a modular solution that focused on client’s core business needs. Our customized Time and attendance monitoring solution connected all 10 of their working units lively and handled all punches, for ex. Clearly calculated individual work hrs, those kept in their shift time and those kept randomly, OT hrs detail.

ZK device integration enabled centralized attendance possible and HR managers can manage employee shift planned and discrepancy head count if any raised against the same, dashboards report the same immediately as live update.

Now they can clearly manage overtime, dynamic attendance policies for multi levels of staff categories and avoid industry penalties. The data coming from biometric Device module is processed with reference to the Company Policy and benefits the users as it’s data driven.

Outcome / Result

• The Employee Self Service module brings in attendance corrections requested by the employees.
• Attendance Summary is directly integrated with Payroll for processing without manual intervention.
• As Mobile application is available with the web application we can improve user management and visibility by 35%
• Save 32% of operational cost by curbing extra spent on overtime and ensure 100% customer satisfaction
• Centralized implementation & mobile app integration improves overall productivity and benefits the organization by 26%

We have the best attendance monitoring software solutions for companies located in multiple cities, countries. This application is compatible with many Face, Fingerprint, RFID, devices available in the market. For details book a free demo and know more.

Client Testimonials

We are extremely pleased with Timecheck Attendance Software that solved all the challenges we had with managing shift allocation, overtime management and employee work hrs discrepancy management. Now with this application we are able to centralize multi location attendance, improve our efficiency by saving HR time being spent unnecessarily into handling multiple attendance policies implied for multi-level staff categories.

Introduction

Client belongs to an eminent group that produces superior quality castings for a wide range of Industries. Having established their foot print across several places of the city they prioritize customer requirements and are renowned for their punctuality, customer support and high quality manufacturing services.

Problem Outline

They came with a problem of delay in getting the attendance data from multiple units for each sift, as the production manager oversees the attendance data & confirms OT hrs employee wise OT hrs.
Further ,they informed  that in same unit the OT cost is different for different skill set, and so there is difficulty in referring to each employee master data & individually doing calculations for each based on  their category & the no of OT they have done in total.

Solution Summary

We analyzed their pains & centralized the attendance tracking with ESSL device integration at multiple units.

• This exclusive platform empowered them to manage shift with employees in required skills without any discrepancy in headcount, immediately as live update via dashboard reports.
• With Multi level of staff categories they could define clear dynamic policies and easily handle overtime & shift scheduling
• Avoid mistakes in shift scheduling, eliminate industry penalties by maintaining strict overtime protocols and ensuring compliance with your company’s time and attendance rules

Outcome / Result

• Centralized Implementation of solution is possible
• Saves Operational cost by 30%
• Ensuring 100% Customer Satisfaction level
• Overtime extra spent cost will be avoided and it saves upto 22%
• Improve user management and visibility by 35%
• Improve productivity and benefits by 25%

To track employee hours accurately and promote an environment easier for administrative personnel contact us.

Client Testimonials

“With Timecheck Time & Attendance Software we could do shift rostering efficiently to allocate staff shifts automatically according to pre-set parameters. This solution streamlines complex scheduling processes and frees up time & saves money through errorless planning”. – Senior HR Manager

Introduction

The client is epitomizing leadership and innovation in aesthetic healthcare services, especially in the field of Dentistry and Cosmetology blended with the routine healthcare treatment for all ages, embracing the values of VPS healthcare for the premium quality service.

Problem Outline

The HR application they were using was unable to manage the different leave types effectively and many issues got raised. HR department & employee were in need of a solution to view employee wise leave balance transparently & eliminate payroll errors due to inefficiency in calculating category wise leave accruals without pay and paid leaves. They exactly asked for customization of Leave Management module with exclusive policy that is in compliance with Labour Law of UAE.

Solution Summary

In Timecheck Software application’s leave management master module we did few customizations and feature inclusion logic such as

• Annual Leave accumulation & dispersal logic fields
• Getting DOB of Baby on Application for Paternity Leave
• Sick Leave policy updating
• Enabling of restrictions to Comp of, Pilgrimage Leave applicability

Which enabled them to manage multiple leave policy at different levels – company, location or department or even based on job title, also calculate accurate leave balances in each applicable category.

We supported them by doing the Leave data’s export from our application to their existing payroll management software.  We Implemented the trial of one month on the Leave Management software fine-tuned on the policy modifications then rolled out.

Outcome / Result

• Check the applied leave status and the leave Balance prevents leave compliance issues
• Department heads can view non-availability dashboards to plan team allocation and make informed decisions before replying to leave requests
• Transparency in leave management increases employee satisfaction and engagement, thereby reducing the attrition rate.
• The Leave Ledger maintenance team got work reduced by 20% initially and gradually it is getting improved upto 30%
• The data movement to the existing payroll moved from old application to Timecheck application
• The Leave Credits done manually to each employee was only 65% accurate but now its automated and so the accuracy is now 93% and above

Timecheck Software simplifies leave accruals tracking, managing, and granting/rejecting leaves and encashment as per policy guidelines for each employee category. To know more contact us.

Client Testimonials

“We now have visibility onto employee availability before approving leave requests. This leave management feature upgrade replaced manual processes with tech solutions removed errors in leave, attendance, and related transaction expense”.

 

Introduction

Client is into manufacturing & delivering innovative products & services. They have a strong belief to live by their values, respond to changes in business and aim for becoming one of the most ethical companies in the world.

Problem Outline

Employees are required to follow established time and attendance policy guidelines for recording their actual work hours. For this they need to custom build our employee attendance tracker software to monitor their employees’ attendance as per policy defined on a regular basis and alert the department heads. on every deviation in a timely and consistent manner.

Solution Summary

Programming the application to deploy various combination of polices and whenever the deviation arises the employee ID card which is RFID based will get blocked on the relevant entrances for individual employee attendance.

Like a tailored suit, a custom software fits right into the way you work, making adoption much easier. We provided them with automated attendance management software solution that helped employees use their RFID punch cards to mark attendance. As soon as the attendance is recorded, if any deviation for check-in or check-out during Daily, Weekly or Quarterly is found from actually defined HR attendance policy then an instant notification will be sent to their management & card will get blocked towards the working entrances, only after getting consent from respective authority employee can use it further. Customized condition was applied to enable & disable the card automatically

Specialized Features from security aspect

• By automatically considering previous days’ shift-in & shift-out data the punch card will become inactive on a particular day, this is to restrict employee from entering manufacturing unit on non-working days.
• Shift-in will be active for defined weekly work hrs later to it for any deviation above defined hrs card will automatically become inactive,
• Quarterly if punch is in between the defined hrs card will remain active & if defined time exceeded it will automatically become inactive
• Every unsuccessful punch will immediately be notified through email & only after evaluating the reason card gets active
• We provided them the feasibility to manually increase or decrease Id card active duration for daily, weekly, quarterly based on workflow for specific employee
• If employee didn’t even, make any punch continually for about a week’s time card will get blocked & will become active as per custom policy.

Benefits

• Reduce the time HR managers spend on administrative and attendance management activities
• Helps organization save time, reduce administrative work and prevents compliance risks
• Track compliance metrics & avoids problems like buddy punching, punch-in failures, and more
• Departments have option to evaluate circumstances and decide manually.

Client Testimonials

The solution had features that helped met all our expectations; Now we could easily handle employee attendance and improve efficiency.

Is your time & attendance software up to meet the challenges that come the way, if any improvement to be done or customized to your needs contact us. Let us help you to stay current for today & tomorrow.

Introduction

Client is one of the leading Educational Institute for Medical Research & Science. They demonstrate a high standard of Medical Education in India, aim at furthering its scope in life sciences and health domains while providing quality healthcare at an affordable cost.

Problem Outline

In Educational institutions, recording student attendance consumes a significant amount of time per classroom session. Further, recording the actual time for which each student is present is time consuming,

So college management was in need of a face recognition technology solution to track student attendance seamlessly. They were in need of our support to implement beacon technology for capturing which department is attending the session in auditorium 1 & 2.

In Educational Institutions there is no system in place to make a Timetable schedule for the group of courses along with the specific location / class room details and recording student attendance on class wise for each course consumes a significant amount of time. As per the current trend the attendance system also should get adapted to technology is required

So college management was in need to implement the attendance app for students daily attendance and also they were specific the app should mark the attendance for any student within the classroom frequency alone not with any other irrelevant frequency which is even near to classroom but not exactly with the classroom  seamlessly. They were in need of our support to bring the customized solution with the Face recognition App along with Beacon Technology.

Solution Summary 

Beacon device based Student Attendance Monitoring Enabled

The solution Timecheck team from ANGLER technology provided to the Medical institute is an Android attendance app. In the app they can enroll the students and faculties details in It. Enabled their faculties to pre book the auditorium 1 & auditorium 2 for the classes that is planned for the day. Scheduling of classes each day for the re-relevant course can be done using the module so that the student of the respective course can able to know their Class timetable online anytime along with the  class location. So by now each student can login to the app from their mobile and some other users not using the mobile can use the common Tab installed in the front of classroom can be used.  By using Face recognition technology, the tablet at the entrance, with the App installed in it we were able to capture student attendance in touchless / contactless manner for every student. The tablet device records the attendance of the students to the respective classes in the auditorium by registering their entrance.

Outcome / Result

• Easier to schedule & book auditorium for department wise sessions
• Captures attendance information for each student in each period
• Automated Attendance System saves a significant amount of the time
• Analyze walk-in walk –out behavior of students
• Improves accuracy & reduces errors in reporting different types of attendance
• Report helps to decide whether the attendance of the student in up-to mark for allowing for examination

Client Testimonials

We are happy with this face recognition based attendance solution that helped us automate the attendance checking process, further analyse total time spent on classes that day, and total time spent on that subject that week.

Introduction

Client is one of the leading facility management service provider in India. They provide a wide range of facilities management solution across a variety of sectors and clients. They aim to implementing innovative technology to deliver excellence in total facilities management services.

Problem Outline

Their Operations manager was in need of a solution that automates their manual time & attendance management works, as well reduce their stress and improves customer satisfaction. The Facility Management Service (FMS) organization clients need to view the deployed staff’s attendance on their respective sites. Further, they need to know the head count commitments with sites Vs actuals, manage shifts effectively, upload attendance inputs from biometric, mobile app, manual time entry etc successfully.

Solution Summary  

Head count Vs Sitewise Attendance Monitoring Enabled

The solution Timecheck Time and Attendance Management Software provided is modular and focused on their core business needs, it helped them to easily manage the employee commitments for multiple shifts in the sites. This all in one software solution allowed them to effectively monitor site wise employee count, calculate employee overtime hrs at each client place separately, as their attendance is now captured from various sources like Mobile App, Biometric, Face Recognition Device, Manual Entry etc for processing attendance reports.

Dynamic attendance policy defined

Timecheck served as an Exclusive Platform by letting them manage their deployed employees time and attendance effectively with various modes in attendance inputs

Allows HR manager to get updates instantly / 24/7 and be aware of the count of employees working for each contractors in each site

Time & Attendance Software Application is Compatible with Various market devices

With Timecheck software client can integrate the final monthly time & attendance output to any payroll ERP systems. Apart from web application integration of mobile app supports view real-time data and make timely decisions.

Outcome / Result

• Implemented for 16000 active employees with one client
• Saves Operational cost by 33%
• Ensures 100% Customer Satisfaction level
• Overtime extra spent cost will be avoided and it saves upto 20%
• Improved user management and visibility by 30%
• Improved productivity and benefits by 20%

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Client Testimonials

We had given great visibility for our client’s to view employees time and attendance effectively from various sources like Mobile App, Biometric, Face Recognition Device, Manual Entry etc.  this has made our work easy and saved us a lot of time.

-Sr HR Manager