Archives: Case Studies

Problem Statement:

FlixBus, a leading transport operator, faces substantial challenges in handling Automated employee attendance and shift scheduling. The prevailing system efficiently captures attendance data but lacks an integrated solution for shift allocation and online shift rostering. The manual procedure of allocating shifts leads to repeated mistakes and consumes valuable HR time, impacting overall operational efficiency.

Why Solve This Problem Now?

• HR Time Savings: Implementing an automated system for employee shift scheduling and online shift rostering can save up to 46% of HR time, letting the HR team to focus on planned ideas.
• Error Reduction: Automating shift allocation reduces mistakes that occur due to manual follow-ups, ensuring correct and fair distribution of shifts.

Technology Used

• SQL: To easily manage and retrieve data.
• .NET: For creating scalable and durable applications.

Solution Overview

To address FlixBus’s challenges, a comprehensive workforce management software solution was developed using .NET and SQL technologies. The solution includes modules for attendance management, online shift scheduling, and overtime tracking, tailored to meet the specific needs of the transport industry.

Important Features

1. Attendance Management for Transport Industry: The system captures and stores attendance data, offering real-time understandings into employee presence and absence.
2. Shift Scheduling Software: Automated shift allocation ensures fair distribution of shifts based on employee availability, likings, and operational requirements. This decreases the manual workload and errors related with shift planning.
3. Shift Rostering Software: The software enables dynamic rostering, allowing for fast adjustments to shift patterns based on changing demands and employee availability.
4. Overtime Tracking Software: The system tracks and handles overtime, ensuring compliance with labour laws and providing transparency in overtime allocation. 

Implementation Process

1. Needs Assessment: A complete analysis of FlixBus’s existing processes and pain points was conducted to identify exact requirements and customization needs.
2. Design and Development: Using .NET and SQL, the workforce management software was designed and developed, integrating user-friendly interfaces and robust backend systems for seamless data management.
3. Testing and Deployment: Rigorous testing ensured the software’s functionality and reliability. The solution was then deployed across FlixBus’s operations, with comprehensive training provided to HR staff and managers.
4. Continuous Improvement: Post-deployment support and regular updates ensure the system evolves with FlixBus’s needs and technological advancements.

Results and Benefits

• Increased HR Efficiency: The automated shift scheduling software significantly reduced the time HR staff spent on manual shift allocation, achieving the targeted 46%-time savings.
• Error Reduction: The system minimized mistakes in shift allocation, ensuring accurate and fair distribution of shifts and improving overall employee satisfaction.
• Enhanced Compliance: The overtime tracking module ensured compliance with labour laws, reducing the risk of legal issues and penalties.
• Improved Operational Efficiency: Real-time insights and data-driven decision-making enhanced overall operational efficiency, enabling FlixBus to respond quickly to changing demands.

Conclusion

The implementation of the workforce management software using .NET and SQL has changed FlixBus’s HR operations. By automating attendance management, online shift scheduling, and employee overtime tracking, FlixBus has accomplished significant time savings, error reduction, and operational efficiency. This case study highlights the significance of leveraging technology to streamline HR processes and enhance overall business performance in the transport industry.

Contact us today for a demo and discover how our technology can streamline your HR processes and enhance your transport operations!

 

TimeCheck as a leading provider of Time and Attendance (T&A) Software tailored for various industries was approached by a client. The implementation of our work management software for a prominent manufacturing firm specializing in hydraulic pumps and hoses addressed their pain points effectively.

The Problem Outline:

The client, despite implementing a Time & Attendance System, faced challenges in the manual preparation and submission of Compliance Reports, specifically Form 25, to the government labour authority. This manual process consumed significant HR resources and was prone to errors, leading to potential penalties. The client sought employee overtime tracking software and a solution to automate this reporting process seamlessly within the Time & Attendance Application.

The Solution Summary:

TimeCheck provided a modular and customizable solution designed to address the client’s specific needs. The Time and Attendance Software was configured to automate the generation of Form 25 reports, integrating data from the existing Muster roll report format. Customizations allowed for dynamic adjustments based on leave approvals, manual time entries, and overtime compliance. The Employee Shift Scheduling Software solution also facilitated easy integration with the client’s payroll ERP system and offered a user-friendly mobile application for enhanced accessibility.

Results:

• Simplified Compliance Reporting: Easy submission of Form 25 reports, eliminating manual efforts and ensuring data accuracy.
• Significant Time Savings: HR time saved increased by 45%, enhancing overall productivity.
• Error Reduction: Elimination of mistakes in employee shift allocation due to manual processes.
• Operational Cost Savings: Operational costs reduced by 35%, enhancing efficiency and profitability.
• Enhanced User Management: Improved user visibility and management by 35%, streamlining operations.
• Increased Productivity: Productivity and benefits improved by 28%, driving business growth.
• Compliance and Cost Savings: Avoidance of penalties and reduction in overtime expenditure by 23 to 46%.

Streamline compliance effortlessly with TimeCheck’s automated solutions. Contact us today for a hassle-free demo!

 

Introduction:

A prominent manufacturer of active pharmaceutical ingredients (APIs) needed to address its complex workforce management challenges. Amidst the dynamic operational landscape of the pharmaceutical industry, efficient Time & Attendance management emerged as a crucial need for our client.

The Problem Outline:

The client faced significant hurdles in managing shift based employee attendance and leave policies effectively. Central to their concerns was the accurate tracking of shift-based employee attendance and leave management. In particular, the existing system lacked the flexibility to accommodate scenarios where employees continued working beyond their designated hours, leading to discrepancies in time and attendance records and challenges in determining overtime eligibility.

Additionally, the absence of a streamlined process for managing leave carryover exacerbated administrative burdens and hindered the efficient utilization of workforce resources. These pain points not only hindered operational efficiency but also posed compliance risks and incurred unnecessary costs for the organization.

The Solution Summary:

We responded by offering a comprehensive Time and Attendance (T&A) Solution tailored to the intricacies of the manufacturing industry. Leveraging a modular approach, the solution offered dynamic shift creation options, empowering the client to adapt to varying workforce demands. Moreover, the solution incorporated customizable policies to address the client’s specific requirements, including the management of overtime and leave carryover. Integration with Suprema biometric devices enabled centralized time and attendance tracking, ensuring accuracy and real-time visibility into workforce activities.

Advanced features such as Auto Shift further enhanced planning and forecasting capabilities, empowering managers to optimize production shift schedules effectively. With a focus on efficiency, compliance, and cost-effectiveness, the solution provided the tools necessary to overcome the client’s workforce management challenges and drive operational excellence.

Results:

• Improved time-saving by 35% through effective employee’s shift management and overtime management.
• Enhanced productivity by 29% by streamlining time and attendance processes.
• 37% reduction in operational costs through centralized implementation.
• 26% decrease in overtime expenses, avoiding penalties and extraneous costs.
• 100% customer satisfaction achieved with tailored solutions and seamless integration.
• Enhanced user management and visibility, improving operational efficiency by 34%.

TimeCheck’s tailored Time and Attendance Software Solution is instrumental in revolutionizing workforce management by addressing critical pain points in pharmaceutical industry, such as shift management, leave policies, and productivity tracking, and This Time and Attendance Software System also contributed significantly to cost savings. To learn more – Just Contact Us.

 

In the fluctuating and demanding markets of the Cement Manufacturing Industry, efficient time and attendance management are critical for ensuring seamless operations and productivity at cement plants. Our Custom Time and Attendance Software, equipped with a robust Shift Management System, was chosen by a client from this industry as it effectively addressed key challenges they faced in managing complex shift patterns, workforce distribution, and real-time attendance tracking.

The Problem Outline:

The client in cement manufacturing, known for its continuous production cycles, faced unique challenges in workforce management. The inability to effectively manage shifts especially during night shifts and ensure seamless transitions between consecutive shifts was a persistent issue. Implementing our Shift Management System helped streamline shift allocation, improve workforce coordination, and eliminate transition-related inefficiencies.

The absence of a systematic approach to managing leaves and permissions further complicated matters. HR department faced difficulties in capturing real-time attendance data, leading to discrepancies and manual errors in shift allocation added to their woes.

Production managers were burdened with the monthly ritual of confirming work team attendance and overtime hours, resulting in a decline in overall productivity. Manual follow-ups and errors in shift allocations were impacting resource utilization negatively. Managers were unable to manage continuous working shifts specifically if it was continued to the Night shift. They also needed to manage the Leave and Permissions systematically without errors.

The Solution Summary:

Recognizing that our Time and Attendance System effectively addressed these challenges comprehensively, we offered the software solution. The implementation of eSSL biometric devices across all plants ensured a centralized attendance system be formed. The software provided an exclusive platform for efficient shift management software, addressing planned attendance and discrepancy headcounts immediately through live updates on a dynamic dashboard.

The system allowed for the formulation and management of clear, dynamic attendance policies across different staff categories, streamlining the entire attendance process. Overtime compliance, a significant concern in the industry, was made easy to handle, helping companies avoid penalties.

Our tailor-made solution offered compatibility with various market devices and a data-driven approach for timely decision-making. The integration of the web application, combined with a comprehensive Shift Management System, provided flexibility and accessibility for workforce management across different locations. The final monthly output is seamlessly integrated with any payroll ERP system, enhancing overall efficiency.

Shift Management System Results:

• Centralized implementation with eSSL biometric device integration across multiple units.
• Operational cost savings of up to 36%.
• Overtime costs reduced by 26%.
• User management and visibility improved by 35%.
• Overall productivity and benefits improved by 28%.

This Time and Attendance Software revolutionized workforce management, addressed existing challenges and also contributed significantly to cost savings, and improved productivity. To learn more about our Time and Attendance Solutions –  Contact Us.

 

Introduction:

The fast-paced world of manufacturing is dynamic and optimizing workforce management is crucial for enhancing productivity and streamlining operations. The need of a cutting-edge Time & Attendance System with Face Recognition technology of a prominent Hydraulic Pumps & Hoses manufacturer with multiple units brought them to us for a solution.

 The Problem Outline:

The client faced several challenges in tracking employee attendance and managing various shifts across five units in two locations. The existing biometric devices in each block were manually managed by HR department, causing discrepancies and inefficiencies, leading to a decline in productivity. Perceptibly, the absence of a centralized system for admin office employees and the inability to handle official visits and leave requisitions further compounded the problem. Manual interventions in shift allocation and discrepancies occurring in attendance data created operational bottlenecks.

 The Solution Summary:

Recognizing the issues, we offered our time and attendance software with a modular and tailored solution, focusing on their core business needs. The software integrated ZK and eSSL biometric devices across multiple units, enabling live centralized attendance management. The software platform offered real-time shift planning, discrepancy headcount reporting, and dynamic attendance policies. Customized for the manufacturing industry, the solution facilitated seamless integration with various hardware devices and allowed for a data-driven approach to decision-making process.

 Results:

• Centralized Attendance Management: Integration of Zk and eSSL devices across multiple locations with handling of official visits, advance leave requests, and permissions.
• Enhanced Productivity: Reduction of manual errors in shift allocation. Production Manager involvement in attendance confirmation is minimized.
• Tailor-Made Solution: Customized time and attendance application compatible with various market devices, with dynamic attendance policies for different staff categories.
• Operational Efficiency: Centralized implementation for 3200 active employees led to cost savings of 32%.
• User Management and Visibility: Improved user management and visibility by 36%.
• Mobile Integration: Mobile app integration alongside the web application for time and attendance system.
• Seamless Payroll Integration: Integration of final monthly output into any payroll ERP systems.

By addressing challenges of attendance tracking, shift planning, and leave management, the company saw big improvements in operational efficiency, productivity, and user satisfaction. Contact us for more details.

Our Time and Attendance Application with cloud capability helped in addressing the complex challenges faced by our client in managing multiple locations, complex shift planning, and attendance-based compensation.

Get to know more about our Time and Attendance Solutions. Contact Us.

 

Introduction

The client is a prominent player in the Hospital industry and specializes in Orthopedic & Arthritis Care. With a strong commitment to providing top-notch healthcare services, they are dedicated to addressing the unique medical needs of their patients and staff in healthcare. However, they were facing certain challenges related to time and attendance management, which made them seek an innovative solution from us.

The Problem Outline:

In the unique environment of the Hospital industry, our client, specializing in Orthopaedic & Arthritis Care, faced several challenges. They relied solely on eSSL Hardware for attendance tracking but managed shift allotment manually using Excel sheets. Overtime (OT) payments were made weekly, requiring a separate Duty Register. Managing multiple shift requests and permissions efficiently was becoming increasingly problematic. The manual tracking and updating of attendance data made it challenging to ensure hours were completed as needed by the staff.

The Solution Summary:

To address these challenges, TIMECHECK proposed a comprehensive Time and Attendance solution. The key objectives were to integrate and centralize attendance management, streamline the communication between the Head of Departments (HODs) and HR, and reduce manual work. The solution provided a web-hosted platform with various attendance input options, including Biometric and Face Recognition devices, as well as Manual Entry. It offered a clear and dynamic attendance policy management system, adaptable from one department to another, with support for different shifts and compensation policies. Some of the key features are:

• Exclusive platform to manage the deployed employee’s time and attendance effectively with various modes of attendance inputs
  • Clear dynamic attendance policies can be managed from Department to Department along with different shifts and compensation policies

Results:

• Improved accuracy and efficiency in OT payments
• Time savings for Sr. Doctors in charge and Head of Labs in planning their team’s work
• Streamlined attendance and compensation reporting
• Elimination of the need for multiple applications with one solution
• Enhanced transparency and manageability in attendance tracking and reporting

Our Time and Attendance solution proved to be the right solution by addressing the unique pain points. We provided a web-hosted, all-in-one solution that saved time, enhanced attendance management, and offered a clear compensation reporting system. To know more about how web-hosted Time and Attendance solutions can transform and optimize operations in the hospital industry Contact Us.

 

Introduction

Our client, a prominent Career Training & Career Building institution, has a long-standing commitment to nurturing maritime talent. With a focus on preparing individuals for successful careers in the maritime industry and sailing, they offer top-quality training programs run by qualified instructors. As they continued to expand their offerings, they faced challenges in efficiently managing attendance, particularly for a growing student base and multiple shifts. The Chief HR Manager recognized the need for a comprehensive time and attendance solution to modernize their processes and eliminate manual errors.

The Problem Outline

The institution’s attendance management relied heavily on manual processes and spreadsheets. With the launch of larger training batches and multiple shifts, tracking attendance became increasingly complex and prone to errors. The key pain points included:

• Lack of a digital attendance system.
• Needed implementation of Face Recognition hardware and integrated Time & Attendance (T&A) application.
• Managing attendance for all three shifts of the organization was challenging.
• Inefficient handling of permissions.
• Errors in shift allocation due to manual follow-ups.
• Transitioning from spreadsheet-based attendance to digital Time & Attendance with Face Recognition Devices.
• The Chief HR Manager understood that addressing these challenges was crucial to maintaining the institution’s high standards and ensuring smooth operations.

The Solution Summary

To tackle these issues head-on, our client opted for an Advanced Time and Attendance System with a user-friendly application. The solution included:

• Implementation of a digital Attendance Application with Face Recognition
• A dedicated online platform to efficiently manage shifts based on predefined rules.
• Real-time monitoring and instant dashboard reports for live updates.
• Dynamic attendance policies tailored to different staff categories.
• Streamlined management of overtime compliance to avoid penalties.

This comprehensive solution aimed to automate and simplify attendance tracking while ensuring data accuracy and policy compliance.

Results

Error Reduction: Manual errors in attendance tracking were virtually eliminated, enhancing data accuracy.

Shift Management: The institution successfully managed attendance across all three shifts, for attendees and staff, reducing allocation errors.

Improved Efficiency: The new tracking system streamlined attendance processes, saving time and effort for HR personnel.

Overtime Compliance: The institution achieved improved compliance with regulations, avoiding penalties and notices.

Web-Based Access: The web-based application allowed both internal and external access, promoting flexibility and accessibility.

Integration: The Time & Attendance Application seamlessly integrates with various market devices and payroll ERP systems.

Mobile Accessibility: The availability of a mobile app further enhanced accessibility and convenience for users in the organisation.

The shift to a digital solution improved accuracy and also enhanced efficiency and compliance. Institution is now backed by a modern attendance management system that ensures precise record-keeping, timely decision-making, and seamless integration with payroll systems. The Chief HR Manager’s vision for a more efficient and error-free attendance system has been realized, thanks to the Timecheck software. To know more about Timecheck Contact Us.

 

Introduction

Client owns an integrated valves manufacturing unit catering a broad range of industries including Plumbing, HVAC, Fire-Fighting, Power, Oil & Gas, Steel & Mining, Boilers, Pharmaceutical, Chemicals & Fertilizers, LNG, Cryogenic & Marine.

Problem Outline

They needed an effective Time & Attendance Management, Shift Management, Overtime Compliance Tracking Solution to capture attendance for a large workforce. They want the attendance tracking software with all necessary features to adhere their internal practices and keep the team on track, well organized and productive.

Solution Summary

Automated Timesheet

We provided them our Timecheck software –a latest time tracking software system that is designed for today’s dynamic workforce, to automate and precisely track your team’s time. It offers real-time access to data, providing businesses greater visibility and flexibility in managing employee schedules. This function allows employees manage shifts and overtime schedules etc in the way they feel most comfortable, easily manage clear dynamic attendance policies with differential shifts and comp-off policies

Mobile workforce time tracking

Mobile app enablement turns employee’s Android or iOS Phone into a mobile attendance tracking system, with this HR manager can capture mobile workforce employees time and location on each contractor sites. Integration of mobile app with the web application of Time & attendance helped their HR team manage the deployed employees time count at each location.

Attendance Tracking with Mobile GPS

To eliminate potential time theft, you can even set up a digital geofence around your workplace, so that employees can only clock-in or out from that area. This particular data was very useful for the HR to client to see how much time is spent exactly on a specific project or client, as well it’s useful for billing and invoicing purpose.

Streamlined Payroll Processing

Our Timecheck, time & attendance software application is compatible with various biometric, face devices at the entry/exit areas of the premises. Without manual intervention attendance report can be taken as an output from the device in a specific format that can be imported to payroll ERP software.

Result

• Stops fraudulent time practices & improves productivity by 23%
• Helps manage absences in Shifts & improves resource availability
• Facilitates reporting in real time & saves operational cost by 37%
• Reduces compliancy risks & stay compliant

 

Introduction

Client is a leading fastener manufacturer & exporter in India. With over 4 decades in the industry they deliver standard products to a wide and varied clientele, including many MNCs. Their vision is to keep their product portfolio evolving with the changing needs of industrial sectors they serve.

Problem Outline

They did not have a system in place to integrate the attendance shift based policy along with the Hardware device punches. Moreover, centralizing their attendance with face station & multiple units, managing shifts & overtime manually got production manager time involved each time to confirm OT hrs. Also, manual shift allocation took 4 days’ time for 2-member team and accuracy level too was only around 83%.

To overcome this time-consuming process and bring in accuracy one significant step they decided to take up is implement advanced attendance management software to manage their attendance policies and eliminate manual timekeeping methods, also address issues such as absenteeism and tardiness, which can negatively impact productivity.

 Solution Summary

Our solution was modular and focused on their business needs. We customized our Time & Attendance software product to adhere their attendance rules configured and streamline shift creation process by overcoming the shortfalls they faced previously.

They needed to maintain the overtime working hours separately apart from regular shifts, our advanced attendance tracking software enabled them to maintain it easily in real time with great visibility to policy compliance and paved way to avoid industry penalties which in turn saved then 32% of extra spent cost.

Quick dashboard reports with live updates reduced the risk of errors. frees up production manager time to focus on more strategic tasks, such as quality control and production planning.

Integration of mobile app can be used to communicate with employees about shift schedules and changes. Managers can use mobile devices to send messages to employees, providing them with important information about their shift schedules.

Result

• As the Time & Attendance Application is compatible with all face recognition and biometric devices client was able to eliminate the need for their businesses to continually purchase new devices as technology advances.
• Mobile integration in attendance software was incredibly helpful for shift management. Real-time tracking, remote access, alerts and notifications, improved communication and increased accuracy
• Automated time keeping reduced the risk of non-compliance with labor laws and the potential penalties that come with it.
• By addressing attendance issues promptly, businesses can improve worker productivity and minimize the impact of absenteeism on production targets.

With advanced attendance software, businesses can achieve their production targets and stay competitive. Contact Us to Schedule a Demo and to learn more about how Timecheck attendance software can benefit your business.

 

Introduction

The client does stainless steel flexible hose pipe manufacturing as per their client’s specifications and requirements. They are aiming to choose an Attendance Management System to meet all advanced workforce management needs and ensure compliance with overtime laws.

Problem Outline

As every manufacturing facility has a high demand for accurately tracking employee hours and overtime, our client too had and so they approached us for adopting end to end attendance tracking solution for following pains.

• They found challenge in tracking workhours of employees moving between different workstations or job duties.
• Need a custom time software to handle complex shift schedules, and track early entry / exit times of employees.
• Managing employee overtime hours is subject to numerous labor regulations, including overtime rules was challenging.

Solution Summary

After considering their needs, we provided them with our Timecheck software that integrates well with various biometric / face recognition devices.

• Now this centralized attendance solution helps manage employee shift pattern, overtime planning, outside duty tracking etc seamlessly for employees in both the Head office & work stations.
• With multi-level staff categories, we could set dynamic attendance policies and help them avoid Industry penalties.
• Further to this, an integrated mobile app is available along with web applications to track employees who went out for on duty.

With timecheck software client could easily allocate onduty for employee and also manage approval to it. The data driven approach here help to gain crucial staff information precisely. Following this process helped their HR workers to calculate the working hours that support in the payroll calculation of employees

Result

• Saves you time & money by expanding efficiency
• Permits you to set rules for attendance deviations
• Captures employee image & validates identity to mark attendance
• Supports managing the time of remote or home-based teams using a mobile version
• Helps calculating precise overtime as per the statutory regulations.

To learn more about recent developments with Timecheck software, Check Out recent blogs here!